Finding your way around
The sidebar, the top bar, the page panel and the detail panel: where everything lives in the Ultrathink web app.
The web app is where everything you capture ends up. Open it at tryultrathink.com/app in any up-to-date browser. This page explains the layout and how to move around it.
The layout
The app has four parts:
| Part | Where | What it does |
|---|---|---|
| Sidebar | Left, full height | Takes you to each page, with a count beside most of them |
| Top bar | Across the top | The search bar, Help, Feedback and your account menu |
| Page panel | The middle | The page you are on: a list, a table, a board, a calendar or a canvas |
| Detail panel | Right | Opens when you click an entry, so you can read and edit it |
The sidebar
The sidebar starts with these pages, in groups:
| Group | Page | What it shows |
|---|---|---|
| Main | Home | Your startup page (All items unless you change it) |
| Main | Search | AI search answers. Pro |
| Organise | Projects | Entries filed as projects |
| Organise | Tasks | Entries filed as tasks, as a list, table, board or calendar |
| Organise | Knowledge | Entries filed as knowledge |
| Organise | All items | Every entry you have saved |
| Organise | Recently deleted | Entries deleted in the last 30 days, which you can restore |
| Views | The built-in views, such as Needs me and This week, and your own views, with a count each | |
| Recent | The entries you changed most recently | |
| Manage | People | Everyone named on your entries. Hidden at first |
| Manage | Topics | Every topic in use, with the topic health panel. Hidden at first |
| Manage | Settings | Everything you can change |
Projects, Tasks and Knowledge take whatever names you give them in Settings > Entities, so your sidebar may say something else.
People and Topics are hidden for new accounts. Turn them on in Settings > Navigation.
See Views for saving your own views and what each built-in view shows.
Counts
The number beside a page is how many entries it has. The Tasks count leaves out tasks that are done. Turn any count on or off in Settings > Navigation.
Recent
The Recent section lists entries you changed lately. Click the menu next to its heading to choose what it shows:
- Recent projects (the default);
- Recent of each type;
- Everything in one list, newest first.
The same menu sets How many to show, and has Hide from the sidebar.
Make the sidebar yours
In Settings > Navigation you can:
- drag pages and sections into a different order;
- hide pages you do not use;
- turn counts on or off;
- rename sections and add your own;
- choose the Startup page that opens when you sign in, which can be any view.
Changes save automatically and apply straight away. See Appearance, navigation and notifications.
The top bar
From left to right:
- The search bar. The one search box in the app. Type to filter the page you are on, or press Enter to ask AI search. Press Ctrl K (Cmd K on a Mac) to jump to it from anywhere. See Search and filters.
- Feedback. Send a note about what is working and what is not.
- Help. The question mark opens the Help panel. See The tour, What’s new and Help.
- Theme switch. A light and dark switch, if you have turned it on in Settings > Appearance.
- Account menu. Your picture or initials. It has Take the tour, What’s new, Settings, Sign out and the app version. Click the version number to see how fast Ultrathink opened for you.
The page panel
Each entries page has a header with:
- the page title and how many entries are showing;
- a view switch that shows the layout you are on. Point at it, or tap it, and the others slide out: List, Table, Board, Calendar and Canvas;
- Filter, to narrow what is shown;
- Display options, for grouping, order, density and columns;
- Ask, the speech bubble, to set the page from plain English (Pro). See Views;
- the view menu (three dots), to clone a view, copy its link, or rename or delete one of your own;
- a refresh button;
- the orange capture button, such as New entry or New task.
Lists, tables and boards covers the views, including the board and calendar on every page. The Tasks section has more on the kanban board columns and the calendar settings. Canvas views covers the canvas.
The detail panel
Click any entry to open it in the detail panel on the right. You can read the AI summary, edit the title and notes, change topics and people, set task fields and add comments.
- Press J for the next entry and K for the previous one.
- Press Esc or click the close button to close the panel.
- The back arrow returns to the entry you came from.
See The detail panel.
Settings
Settings replaces the sidebar with its own list of pages, in groups: Basic settings, Layout, Advanced and Config. Click Back to Ultrathink at the top of that list to return. Everything saves as you change it. See Settings overview.
On a tablet or phone
- On a tablet, the sidebar shrinks to icons. Point at an icon to see its name.
- On a phone, the sidebar is hidden. Tap the menu button in the top bar to open it, and Close menu to shut it.
- The detail panel and Help panel open over the page.
On an iPhone, signing in to the web app opens a simple capture screen instead of the full app. See On your phone.
Staying up to date
New entries and changes appear on their own, without a refresh, on every device you are signed in on. Settings also stay in step across open tabs and devices.
If something looks out of date, click the refresh button in the page header, or reload the page.